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Hawaii Spring Break 2011 |
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· What are the dates for the trip? o March 21 – 25, 2011 · What is the purpose of this trip? o The purpose of this trip is to have performance opportunities in an exotic part of the country, experience a place of historical importance, and explore a culturally different place. · What does the trip include? (links are for general info and may not be actual tour site) o Hotel accommodations for 4 nights at the Sheraton Waikiki o Four Breakfast Buffets o Traditional Lei Greeting o Roundtrip Airport Transfer o Motor Coach Transportation for Excursions o Performance at Ala Moana Center o Performance at the USS Missouri o Entrance to the Polynesian Cultural Center o Hawaiian Luau o Diamond Head Hike o Tour of Pearl Harbor and USS Arizona Memorial o Sunset Catered Dinner on Waikiki Beach o Circle Island Tour including visit of Dole Plantation and North Shore o Catered BBQ Lunch at Kakela Beach Park o Tour Liability Insurance o 4 Lunches o 3 dinner o Souvenirs · How much will this trip cost? o The cost of the trip is set at $2000 per person. o The following payment schedule has been set up to help ease the financial burden of the trip: § May 6 - $100 deposit ($50 non-refundable) § June 4 - $250 § July 16 - $250 § August 13 - $250 § September 17 - $250 § October 15 - $250 § November 12 - $250 § December – No payment due, happy holidays § January 14 - $250 § February 11 – Balance Due ($150) · Is there any flexibility within the payment schedule? o There is very little flexibility due to the payment schedule required for the travel agency. If a payment is missed, the student may risk being removed from the trip. Please contact Mr. Williams with any concerns. · I didn’t think I could attend, but things have changed and I can now. I have missed the first few payments, is it still possible for me to go? o No one will be added to the trip after August 6 (end of band camp). Anyone wishing to be added before that date will be required to “catch up” within the payment schedule before they are included. · What happens if I start making payments but something happens and I cannot go on the trip? o Included in the cost of the trip is Trip Insurance. If something unforeseen happens, some or all of the cost may be available as a refund. · How do I become a chaperone to be able to go on the trip? o Chaperones are selected based on past volunteer participation hours with the band program. All chaperones will be required to pay the full trip amount; there will be no free trips. · What are the roles of a chaperone? o Chaperones are there to help supervise students throughout the entire trip. Each chaperone will be responsible for 3-4 rooms (12-16 students). Their duties will include (but not limited to) wake up calls, room checks at lights out, supervise during excursions, periodically check in with students throughout each day, and meet with the director about any health or discipline issues that might arise. · If not selected as a chaperone, can I still go on the trip? o YES! Anyone who is interested in traveling with the band may do so. They will be required to adhere to the band’s itinerary, and will be required to pay the full trip amount. The cost for family members going on the trip may be different. · Does everyone go on the same flight? o There is a possibility of having to split the group on to 2 flights. This will depend on how many people there are going and how many seats are available on the flights. If 2 flights are needed, chaperones will be accompanying students on each flight. · I think I can get a better price on airfare; can I purchase the plane ticket on my own? o There will be an option to purchase just a land package, which will include everything for the trip except the airfare. If you decide to take this option, there will be additional paperwork to fill out and the band will not be responsible for the student(s) until they have joined the group. Unless they are on the same flight(s), transportation will not be provided to or from the airport in Denver or Honolulu. This option is strongly discouraged because of the risks involved with missing flights, transportation from the airport in Honolulu, etc. District 11, Doherty High School, the band program, and anyone representing these organizations will not be responsible for the student(s). · Can we go out earlier and meet the band, or stay later to extend a vacation? o There will be an option to purchase just a land package. Please see the answer to the previous question. · What are the students going to be wearing? o There will be a required uniform to wear during the performances. They will be given a “Hawaii 2011 Tour” shirt which will be part of the uniform. o A list of “what to pack” will be handed out before the trip. · How would I get in touch with my student in case of an emergency? o If the student has a cell phone, they will be able to carry that with them for most of the trip. Chaperones will also provide contact information to students and families in case of an emergency. · What are the procedures to handle discipline issues? o Each day will be packed with activities so there will be little time to “get in trouble”. However, it can happen so students will be given verbal warnings before the trip. All school and band rules will apply. An administrator will be accompanying the band on this trip. Any disciplinary infractions may result in the student being sent home early at the parent’s expense. This will be decided based on the severity and frequency of the infraction and will be handled by the school administrator. · Can I use funds in the student account to make payments? o Yes, funds in the student account may be used for payments. If you would like to transfer funds, please provide a written request (email will work) on or before the payment due date. o Any request for payments through the student account must go through the Band Office, not the Doherty Business Office. · Where do we submit payments during the summer months? o Office hours will be set up to receive payments during June and July. If these dates and times do not work within your schedule, please submit payments to Mrs. Verderaime in the Doherty Business Office. Please call 328-6465 for her summer hours before you come to Doherty as her business hours may change due to vacations. She is fully prepared to accept payments during the summer months as needed. · Can I pay with a credit card? o YES! Any payment by credit card will need to go directly to the Doherty Business Office. The payment will be credited once a receipt from that office has been delivered to the Band Office. Please don’t forget to get a receipt from the Doherty Business Office!! · Is This trip a requirement for all band members? o No, this is an extracurricular trip and will not be part of the grade for class. Students will not be penalized if they choose not to attend. · My student has extra funds available in their band account; can we use that to help another family make a payment? o No. Per the band handbook (page 10) funds can be used for band related activities or transferred to a sibling’s account. Funds cannot be transferred to another student account unless they are a sibling.
Loyalty signed you up, Dedication brings you to practice, Discipline keeps you there and works you hard, Pride meets you at the end and stays with you for a lifetime. Go Spartans!
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